Required documents
Patient Guide · Required Documents
Prepare your medical documents before we select a treatment plan.
Clearly organized medical records help Chinese doctors and specialists understand your case more quickly. This guide explains what you need to prepare to receive a clinic selection report, request a second opinion, or coordinate a visit to China.
Most Useful Documents:
- ✓Diagnosis summary and current health status.
- ✓Imaging results: CT, MRI, PET-CT, or ultrasound.
- ✓Pathology reports, lab tests, discharge summaries, and treatment history.
- ✓Your main questions and treatment goals.
Why Documents Are Important
Hospital names are not enough. The quality of your medical records directly affects the accuracy of clinic selection, expert analysis, cost estimation, appointment scheduling, and whether additional documents will be needed before further steps.
In-depth Case Analysis
Complete data helps us understand your diagnosis, disease stage, history of previous treatments, and current needs.
Accurate Route Selection
Hospitals and departments are selected based on the type of pathology, need for high technology, prior therapy, and visit goals.
Accelerated Specialist Communication
A structured dossier helps doctors more effectively review your case and reduces the number of clarifying inquiries.
Key Documents to Prepare
You don't need to have a complete set of documents before contacting us. Start with what you have. If something important is missing, we will tell you what else needs to be collected.
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1
Diagnosis Summary A brief description of the diagnosis, time of diagnosis, current complaints, disease stage (if known), and the main goal of treatment.
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2
Imaging Results Conclusions from CT, MRI, PET-CT, ultrasound, radiography, angiography, or other methods. Descriptions are important now; original digital files may be needed later.
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3
Pathology Report Especially important for oncology cases. Includes biopsy, surgical pathology results, IHC studies, genetic or molecular tests (if performed).
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4
Laboratory Tests General and biochemical blood tests, tumor markers, liver/kidney function indicators, infection tests, hormonal profiles, and coagulogram.
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5
Treatment History Information on past surgeries, chemotherapy courses, radiation therapy, immunotherapy, targeted therapy, medication intake, rehabilitation.
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6
Discharge Summary and Doctor's Notes Hospital discharge summaries, consultation reports, referrals, helping to clarify which stages of treatment have already been completed.
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7
List of Medications Being Taken Current medications, dosages, frequency of intake, allergies, and presence of concomitant diseases (diabetes, heart disease, kidney disease, etc.).
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8
Main Questions and Goals Write exactly what you want to know: diagnosis confirmation, therapy methods, possibility of surgery, estimated cost, routing, or a plan for a visit to China.
Required Documents Depending on Service Package
Different service levels require different depths of document processing. A basic report can start with minimal data, while an expert opinion or visit requires a more complete dossier.
| Service | Minimum Package | Recommended Package | Why it's important |
|---|---|---|---|
| Clinic Selection Report | Diagnosis summary, symptoms, country, purpose of visit. | Recent scans, lab results, medical history. | Helps assess feasibility, choose clinic and department vectors, and create a step-by-step plan. |
| Standard Online Package | Diagnosis summary, scans, treatment history, questions. | Pathology, lab tests, discharge summaries, medication list, original reports. | Required for compiling a bilingual dossier, selecting specialists, and coordinating a written opinion. |
| Visit Coordination in China | Full medical history, current condition, visit goals, available discharge summaries. | All latest reports, treatment history, passport data, travel preferences. | Necessary for appointment planning, in-hospital logistics, translation, and escort. |
How to Submit Documents
Keep your files in good condition and structure. A clear package of documents saves time and prevents misunderstandings.
1
Use Clear Scans or Photos
Ensure that each page is fully visible, not blurry, not cropped, and easy to read.
2
Keep Originals in the Country's Language
First, send the original reports. We will advise you on what needs to be translated for consideration in China.
3
Name Files by Date and Type
For example: 2026-06-01_MRI_Report.pdf or 2026-06-05_Pathology_Report.pdf.
4
State Your Main Question
The same excerpts can lead to different results depending on whether you need diagnosis confirmation, therapy options, or a travel plan.
Important Limitations
Document review is not equivalent to a diagnosis in a clinic. It helps prepare the case and choose the right path.
Medical Limitation
Documents help select a hospital and establish contact with a specialist, but they do not replace an in-person examination, hospital tests, or a doctor's verdict. In critical condition, seek immediate emergency care.
Confidentiality: Only send documents relevant to your request. The patient is responsible for the accuracy and completeness of the data. Lack of data may negatively impact the accuracy of selection.
FAQ
Frequently asked questions about preparing medical records.
Can I start if I only have a diagnosis summary?
Yes. You can start with basic information, but for an expert opinion or appointment coordination, a full package of records will be required.
Do I need to translate documents in advance?
No. First, send the originals. We will advise you on which parts need to be translated for consideration in China.
Do I need original CT or MRI scans?
For initial selection, written reports are sufficient. For in-depth expertise, original image files may be required.
What if my records are incomplete?
We will identify gaps in documentation and explain what needs to be collected for effective coordination.
Can relatives send documents on behalf of the patient?
Yes, but the data must be accurate and transmitted with the patient's consent.
Will my documents be automatically transferred to the hospital?
No. We use documents for coordination purposes of your chosen service. Transfer to the hospital depends on the stage and the patient's consent.
Documents ready?
Submit your case, and we will help you understand if your records are sufficient for clinic selection, expert opinion, or travel support.
Important: SynMedi is not a hospital, does not make diagnoses, and does not provide guarantees. We assist with organization, translation, route coordination, and patient support. Medical decisions are made only by licensed physicians.
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